Moving homes can be pretty stressful, but arguably relocating an office is even more difficult. Hence, it would be prudent to seek assistance from a company like Safe Ship Moving Services for the process. Office supplies, chairs, desks, equipment and more, have to be moved and properly organized in the new space. No matter whether a business is headed down the block or across town, a poorly managed office relocation can quickly spiral into a huge headache for both clients and employees. Hence, to keep things on track, it is prudent to seek professional assistance.
Safe Ship Moving Services shares insight into certain tips that can help reduce the stress of office relocation
For any type of business, large organizations in particular, moving can be a fairly stressful process. Apart from the disruption of normal business functions caused by the move, there is a good chance that something inevitably will go wrong in the process and issues would arise making things all the more complicated. To avoid such an eventuality, one needs proper planning and expertise. Effectively planning for a move and hiring a moving company like Safe Ship Moving Services can help ensure a stress-free office move.
To lower the stress involved in the process, one should try to prepare for an office move as early as possible. At least three to four months might be needed to create and execute a proper relocation plan. When creating this plan, one has to evaluate what needs to be moved and decide what should be sold off, donated or securely eliminated. Even though there are many charities that may accept old office furniture, one cannot assume the charity will be able to coordinate a last-minute pick-up to coincide with the moving date. The same goes for the proper disposal of electronic equipment. Advanced planning significantly helps in streamlining these logistics and can help eliminate unnecessary.
One of the most important aspects of stress-free office relocation is to take time to tour the new office location in a thorough manner, prior to moving in the goods. As one has a good understanding of the physical layout of the space, they shall be in a better position to organize their furniture and figure out what to place where. Having a solid game plan makes it easier to move belongings in and place them exactly where they need to be, instead of organizing after unloading everything. The floor plan of the new space should be used as a guide when making the initial arrangement. Even though the physical space may allow for some variance, it is better to stick to the floor plan to make sure one does have room for all of their furniture.
The team of Safe Ship Moving Services mentions that one has to conduct a detailed assessment of the office supplies and goods, and categorize items into “essentials” and “non-essentials.” To minimize downtime, one should transport non-essential items to the new office space first. It is vital to ensure all boxes and bins are clearly labelled to simplify the unpacking process. The sides of the boxes must be labelled so their contents are visible when stacked.
It is important to change physical and digital addresses before an office move. One should try to post about upcoming changes on the business website so that visitors are informed of the new address when they search for the business online. Additionally, one should leave a message on the office voicemail to notify callers about the new location and the date the change takes effect.
